KiddieTrac empowers childcare agencies with intelligent tools for billing, attendance, parent communication, and CWELCC compliance — all in one beautiful platform.
We didn't just build another daycare app. KiddieTrac was designed by childcare professionals who lived the pain of outdated tools.
Real agencies. Real numbers. Real transformations.
No IT department needed. Designed for childcare professionals, not tech experts.
Born and built in Ontario, serving childcare across North America.
🗺️ Get DirectionsJoin 150+ North American agencies saving 10+ hours per week with true CWELCC automation and white label capability.
Every feature built by childcare professionals, for childcare professionals.
Full automation for Ontario's CWELCC program. Auto-calculate subsidies, generate submission reports, track eligibility per child — zero manual entry.
Auto-generate invoices, accept 6 payment methods, manage subsidy deductions, and support both CAD and USD — the most complete billing in Canadian childcare.
Replace paper sign-in sheets with QR code scanning. Real-time dashboard, automated alerts, and instant parent notifications on every check-in and check-out.
The only Canadian childcare platform with white labeling as a first-class feature. Launch under your own brand name, logo, colors, and domain in as little as 14 days.
Instant messaging, photo sharing, daily reports, meal tracking, nap logs, and push notifications — everything parents need in one beautiful app.
No hidden fees. No setup costs. Cancel anytime. Free onboarding on every plan.
Insights, tips, and best practices for modern childcare professionals.
Including professionals who switched platforms and never looked back.
Free trial. Free migration. Free onboarding. No credit card.
Starting in Mono, Ontario and expanding globally — adapting to local regulations everywhere.
KiddieTrac adapts to local regulations, currencies, and compliance frameworks. Contact us to discuss your region.
Real-time updates, daily reports, photos, messages, and invoices — from your phone or browser.
Access your child's profile, daily reports, and invoices.
KiddieTrac didn't start in a Silicon Valley boardroom. It started from the real frustration of running a childcare agency in Toronto, Ontario — drowning in spreadsheets, manual CWELCC submissions, and billing errors.
We built the software we wished existed. Today, KiddieTrac is used by 150+ agencies across North America — and we're just getting started.
The only North American childcare platform with white labeling as a first-class feature. Launch under your name in 14 days.
This is what your families would see — your domain, your brand, powered by KiddieTrac.
White label is available on all plans from +$29/mo
A transparent, feature-by-feature comparison. Make the choice that's right for your agency.
| Feature | ✦ KiddieTrac | Other Platforms |
|---|---|---|
| CWELCC Automation | ✓ Full native automation | Manual workarounds |
| CAD Billing | ✓ Native CAD | Primarily USD |
| White Label | ✓ Available all plans | Not available |
| CAD + USD Dual Currency | ✓ Full support | Limited |
| Parent Mobile App | ✓ iOS + Android | Basic web only |
| QR Check-In | ✓ Included | Add-on / limited |
| Subsidy Report Generation | ✓ Automated, one-click | Manual export |
| Dedicated Onboarding | ✓ Every plan | Premium only |
| Data Hosted in North America | ✓ Canada/US servers | US servers only |
| Multi-Location Management | ✓ All tiers | Enterprise only |
| Free Data Migration | ✓ Yes, always | Paid service |
| Pricing (CAD, monthly) | ✓ From $49/mo | From $99+ USD/mo |
We'll migrate your data for free. Our team will have you running on KiddieTrac within a week.
Last updated: March 2025 · PIPEDA Compliant
We collect information you provide directly (name, email, agency name, billing information), information generated through use of our platform (attendance records, billing data, communication logs), and technical information (IP address, browser type, device information) for security and analytics purposes.
We use your information to provide and improve KiddieTrac services, process payments, send service notifications, comply with legal obligations under PIPEDA and provincial privacy laws, and generate anonymized analytics to improve our platform.
All data is stored on servers located in Canada and the United States. We use enterprise-grade encryption (AES-256) at rest and in transit. We do not store data in jurisdictions outside North America.
KiddieTrac is fully compliant with the Personal Information Protection and Electronic Documents Act (PIPEDA). You have the right to access, correct, and request deletion of your personal information at any time by contacting privacy@kiddietrac.com.
We take the privacy of children in our care data extremely seriously. Child profiles and activity data are accessible only to authorized parents and approved staff. We never share children's data with third parties for marketing purposes.
We retain your data for the duration of your subscription plus 2 years, after which it is securely deleted. You may request deletion at any time. Backups are purged within 90 days of deletion requests.
We use carefully vetted third-party services including Stripe (payment processing), SendGrid (email), AWS Canada (infrastructure), and Google Analytics (anonymized usage). All third parties are contractually bound to our privacy standards.
For privacy inquiries: privacy@kiddietrac.com
KiddieTrac LLC · 246372 Hockley Road, Mono, ON L9W 6K4
Help us build the future of childcare management. Headquartered in Mono, Ontario. Fully remote roles available.
Build and maintain KiddieTrac's web platform. Proficiency in React, Python/Flask, SQLite/PostgreSQL. Experience with SaaS products preferred.
Own our parent-facing mobile apps. React Native experience required. Experience with childcare or healthcare apps a strong asset.
Onboard new childcare agencies, provide ongoing support, and drive retention. Background in childcare administration is a significant advantage.
Support product team with CWELCC and provincial subsidy program expertise. Must have current experience in Ontario childcare regulation.
Don't see your role? careers@kiddietrac.com
iLearn guides you through the entire Ontario licensing process — and KiddieTrac makes managing your new business effortless.
iLearnHCC.com is our partner agency specializing in helping aspiring home childcare providers navigate Ontario's licensing process, CWELCC enrollment, and regulatory compliance.
Visit iLearnHCC.com →Book a demo, ask about white label, or start your free trial. We respond within 4 hours.
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